What are the 3 duties of the Base Records Manager (BRM)? SAORMs ensure their records management programs receive adequate resources to complete their mission. Evaluation, Self-Assessments, and Unauthorized Reporting and Enforcement. Managing Staging Areas 2. Menu bar, system notices, announcements, your base records managers, tasks, recent activity and resources. What are base records managers responsibilities? - Answers and subsequent guidance for transitioning towards a fully electronic government. +identify any protections or legal confines that must be considered ( PA records,PII information, Classified Nonrecords include extra copies of documents kept only for convenience or reference, stocks of publications and of processed documents, and library or museum materials intended solely for reference or exhibition. Physical possession of records 8. 0} & & \mathbf{1 0 0 . providing assistance, managing staging areas, and records training, 014. These are normally files from the previous year, the office that is designated by the directorate record officer as responsible for the custody, maintenance and retirement or disposal of the records it holds, The transfer of records to a federal records center (FRC), SAV is a checklist that can be performed at least every 24 months by either the BRM or FARM to ensure that the COR and RC are following instructions properly and maintaining files within standards. Records management program objectives, Information Technology Project Management: Providing Measurable Organizational Value, Operations Management: Sustainability and Supply Chain Management, John David Jackson, Patricia Meglich, Robert Mathis, Sean Valentine. What is a description of records that are vital to continue operations or for the protection of legal and financial rights? Records Schedules are legal documents providing authority for the final disposition of recurring or nonrecurring records. 1 0 obj + Assists the COR and RC in maintain and disposing records. +Maintains office file plan and accountabilliy for an active and inactive records ensures eligibable records are promptly prepared. Unit Level The Responsibilities and Role of a Manager Monitors and reports compliance with NARA and agency-specific requirements for the management and transfer of permanent electronic records. endobj Write the correct form in the space provided. BRM duties fall under three categories they are. It . Usually an accumulation of records the officer no longer needs or in a retention period after the cutoff date and awaiting final disposition. Who is the final authority when determining which records are vital and will approve the inventory? PDF Washington, Dc <> G. Recordkeeping requirements are statutes, regulations, or agency directives providing general and specific guidance on records to be created and maintained by an agency. Subject \hline 25-34 & 2204.1 & 31.3 & 2977.0 & 31.1 & 4114.8 & 31.8 \\ Implements and assesses each program areas record-keeping practices, including but not limited to records maintenance, storage, and disposition practices into agency programs, processes, systems, and procedures. }); We frequently receive questions about the. Emergency Operating Records and Rights and Interest Records. The head of each agency has overall responsibility for establishing and maintaining an active and efficient records management program. List of the all individuals, grade, duty location, email address, telephone numbers and the estimated man hours (authorizations, rank or grade, and hours spent) to conduct each search regardless of whether or not documents are found. Ensures agency staff are informed of and receive training on their records management responsibilities. OPR: Office of the Associate Chief Information Officer. 5.) BRMs= Base Records Manager This SM chapter applies to USGS employees, including Federal employees, contractor personnel and others (also known as affiliates, a term that includes but is not limited to guest researchers, emeritus, cooperators, and volunteers) who are funded by USGS funds or represent the bureau. Manages department-level and/or agency-level records management program office(s). 3.) Negative - provide date location, time it tooke, and duration of search 3. The SAV is a scheduled inspection. E. Nonrecords are Federally owned informational materials excluded from the legal definition of records or not meeting the requirements of that definition. extra this action causes AFIRMS to send emails to the TO and CC emails will also be sent to BRMs and FARMs. Any records professional can approve the file plan in AFRIMS? create records needed to do the business of the agency, 2.) What are the duties of the base records manager? - Answers Who establishes and manages a training program for newly appointed Base Records Managers (BRM) and provides guidance to tenants and BRMs? Directs agency efforts across program areas to ensure email records are managed electronically and retained in an appropriate electronic information system that supports records management and litigation requirements, including the capability to identify, retrieve, and retain the records consistent with NARA-approved disposition authorities and regulatory exceptions. What guidance governs Record Charge Out procedures? Comply and respond to the FARM / RC. This report to NARA provides details of the circumstances and the steps instituted to prevent them from reoccurring and returning removed records, if the allegations are found to be true. J. Who administers the installation Records Management Program and has approval/disapproval authority for the file plan? The role of the Base Records Manager in the Records Management hierarchy is to _____ a. direct the Air Force Records Program and all associated activities. *Responsible for physical and legal custody of all records appoints a RC, Maintains services and disposes office records base records manager Who is appointed at each base-level unit, principal staff office within an Air Force organization or contractor to perform records management? Who ensure the Records Holder (RH) conducts a thorough search of all information and provide confirmation that a search was conducted? C. Establishing, periodically reviewing, and revising disposition authorities for all USGS records including data through NARA-approved records schedules. This SM chapter establishes program objectives and assigns responsibilities for program management and operations to ensure adequate documentation and proper preservation of records and nonrecords providing evidence of the organization, functions, policies, decisions, procedures, and essential transactions of the U.S. Geological Survey (USGS) for current and future use. Integrates records management and archival requirements into the design, development, and implementation of electronic information systems. Routinely creating and receiving files that contain related records for the project, program or activity, and segregating records, nonrecords, and personal papers in any medium. 3.) \hline 55-64 & 387.4 & 5.5 & 488.2 & 5.1 & 711.7 & 5.5 \\ Then compare your responses with the key at the end of the book. All members need to identify and protect records. On many occasions, the role of a manager feels a great deal like this plate spinner. Records Management Checklist | Victorian Auditor-General's Office Who is the OPR for management and oversight of the Search Request and Litigation Hold process and reviews the Search Request and Litigation Hold? Carries out records management modernization initiatives resulting from new records management directives, policies, or standards. \hline 35-54 & 2436.5 & 34.6 & 3608.8 & 37.7 & 4994.7 & 38.6 \\ 5.1.6. What Does A Records Manager Do: Duties And Responsibilities - Zippia It is used as a Charge Out Record form for removing files from paper file cabinet. who ensures the base records manager role is filled marana middle school sports June 29, 2022. +Only one Farm is authorized per unit functional area (pg 4), COR= Chief of an office of Record This responsibility is delegated to the USGS Records Officer. The COR signature appears on the file plan cover sheet Then find whether the disjunction (or statement) is true or false, and explain why. 30 Days ***b. +as a team identify and capture all different types of records Keap CRM. Which AFI ensures information is available to support effective decision making through authoritative information and protects the legal rights of the Air Force, its employees, and the public? Serves as the liaison a. Which AFI is the Air Force Records Management Program is governed by? What is the definition of a record under the Presidential and Federal Records Act Amendments of 2014? 33-? 5 U.S.C. Participates in the Capital Planning and Investment Control process. Who ensures RCs complete search requests and report results and close out reporting in AFRIMS after units completed reporting? 015. Records management responsibilities Flashcards | Quizlet The goal of the Records Management Program at UCSD is to ensure that administrative records are appropriately managed, preserved, secured, and can be retrieved as needed. 3 0 obj "Active" "INACTIVE" Active = 1,2,3,5,6,7,8 only +maintain,services, and disposes of office records Per AFI 33-322, what is one of the Commanders Responsibilities? All books, papers maps charts or other documentary materials. What is a term used for separating active records and inactive records? +Within AFRIMS correctly "identify" the record and to determine the records disposition schedule of that record Who is designated as head of an office where records are created, received or maintained and will complete initial role-based training upon assignment to the office? Thank you! Reporting, Compliance & Security. Establishes, where appropriate, agency-level records management program offices to ensure adequate management of routine mission support functions. Provide guidance on record retention schedules to ensure compliance with applicable laws and regulations. 11. tyongeee relationship A. Provide guidance on electronic record retention to include best practices and compliance. communications and containers between organizations on an Air Force installation, and receives and. Records or nonrecords may be donated only with prior approval from the USGS Records Officer and NARA; and. who ensures the base records manager role is filled Interprets and advises senior agency officials on existing, new, or potential records management statutes, regulations, or other legal requirements impacting the agency. Their focus is primarily operational, ensuring that the agency is in compliance with the foundational requirements for records management. Call us at (866) 385-3706 or fill out the form on the right to get started. endobj Who administers the records management program on an installation or base? Air Force units at all levels have a requirement to document their organization's functions, policies, procedures and activities. Base information transfer system. 2.) Principle 4 AFI 33-322 is records management program whats the other AFI? Business Use is a term used to describe the primary purpose of the records created, collected, or received in USGS including scientific research, program management, publication and information release, bureau management, and administration. The USGS maintains an active records management program (RMP) established for the economical and effective creation, maintenance, use, preservation, and disposition of USGS records and nonrecords, on all media, in compliance with applicable statutory and regulatory requirements. Poorly managed records can result in _____________ ***a. the government being exposed to legal liabilities. B. Cross reference when filing a record more than one filing series what form? Block 4 Records Management Flashcards | Quizlet ensure records are maintained in accordance with AF man 33-363 Management of records Its the first file that needs to be part of the content of the file plan, T 37-19 Files maintenance and disposition (media neutral), AFRIMS File plan is met so the rc does a file plan approval and is considered approved when, The records managers apporoval + the chief of an office of record signs appears on the file plan cover sheet and they send a courtesy copy, Farm =Functional Area Records Manager . Subdivisions are optional but ease the filing process, Labels with he name of the respective folder, positioned on disposition guide cards (primary folder), Directions for cutting off records and carrying out their disposition in compliance with NARA's -national archives and records administration, books papers, maps , photographs, electronic media that AF receive, relate solely to an individuals private affairs, including papers the individual created before entering the government service, enduring value because they document the organizations, afman 33-363 management of records governs what procedure this, AF form 614 or 614a records charge out form, Official document for charge out record needs date of document, title ,file code,name, office title, date /document file date, bottom line it is always the responsibility of, The RC and the COR to always be aware of the records. \hline 15-24 & 2014.0 & 28.6 & 2498.4 & 26.1 & 3118.4 & 24.1 \\ Multitasking skills. Criteria for establishing a file plan is provided in afman! + one individual authorized per flight or individual office level . Organizations will continue to need records managers to ensure that their records are stored properly and can be accessed when needed. What information is annotated on the AF Form 614 or 614a? These may include personal files stored for convenience, documents pertaining to membership in professional societies where the individual was not representing the USGS or the Department of the Interior, or work created while not employed with the USGS. stream alos remove any paper clips, web based tool suite, government owned techn0ology software designed to enhance and standardize Air Force records management RC accounts are created by the FARM, Farm is created by the BRM. Takes COR training annually ****d. The secretary of the Air Force can override the Federal mandate on the need for having a records management program. 4.) RDS staging areas in the put it in a disposition bin in the RC's office or in a local staging area ( the BRM's staging area) or sent to approved MAJCOM records manager staging area ,NARA, staging request are in AFRIMS the facility retains a period of 8 years or less, The Afrims staging module is an automated management processs which allows record professionals to prepare standard form 135s (records transmittal and receipt)- anything getting retired, sf allows staging approval, staging requests ,delivery to nara, or frc! Works with internal stakeholders to identify budgetary, personnel, and system requirements. G. USGS Litigation Coordinator is responsible for coordinating with the departmental Office of the Solicitor and USGS personnel for identifying, preserving and producing relevant records for litigation (refer to SM 431.11, Litigation). 1.) 3. Who holds primary responsibility for properly maintaining Air Force records? Directs the use of agency-wide records management internal controls, self-assessments, and remediation plans. 9. What are the steps to process and produce the File Plan? Records Management Programs are required to conduct formal evaluations to measure the effectiveness of program practices for compliance with Federal regulations. Base Commanders / Civilian directors Ensure implementation of AF records management with their organization at base levels! PDF Washington, Dc PDF By Order of The Commander Air Force Personnel Center Hq Air Force + Responsible for the records under their scope of control \hline \text { Age distribution } & & \mathbf{1 0 0 . Base What are records the Archivist of the United States has appraised and approved for permanent retention by the Government of the United States, and for accessioning into the National Archives? .\>e16||t };>~(`BDSLe@}v__0Wp0U Column D Disposition -explains the disposition instructions, which is also where you get your cut off, purpose of AFRIMS (mr.wells to Washington). Management Records Management Shared Flashcard Set Details Title Records Management Description Block 4 Total Cards 86 Subject Management Level Not Applicable Created 08/11/2010 Click here to study/print these flashcards . Who has the overall responsibility for the Air Force Records Management Program? a. Like many at the base, the 72-year-old got her foot in the door at Robins where she could, working as a temporary employee on base in 1968. Which type of records can be altered and have not been singed or officially released? ***b. the loss of access to individuals benefits ***c. historical records being lost forever. Records Manager Job Description: Salary, Duties, & More who ensures the base records manager role is filled A-130, Managing Information as a Strategic Resource, paragraph 5(h), Senior Agency Officials for Records Management, National Archives Records Management Information. c. Records are frozen until they reach their disposition date, then can be destroyed d. once identified on the litigation worksheet they can return to their normal disposition schedule. stream endobj + Has physical and legal custody of records May also be responsible for strategic direction in micro agencies. 40 50 90 triangle calculator . The BRM shall ensure that all SF135, Records Transmittal and Receipt, for records stored in the local staging area, in long term storage at a FRC, or other approved off site location are reviewed for potentially relevant documentation. 7.) Records management is the planning, controlling, directing, organizing, training, promoting, and other managerial activities involved in records creation, maintenance and use, and disposition to achieve adequate and proper documentation of the policies and transactions of the Federal Government and effective and economical management of agency operations (44 U.S.C. Unauthorized destruction, alteration, manipulation, defacement or removal are incidents of destruction, manipulation, removal, or alteration either without an approved disposition authority; when the record has been approved for permanent retention; prior to the end of the approved retention period; or when the record is subject to another requirement (e.g., Freedom of Information Act requests or litigation) to retain the record until request process is completed. 2+2=52+2=52+2=5 or 3+3=73+3=73+3=7. <> + serves as the POC and monitors the Records management program, Call us at (866) 385-3706 or fill out the form on the right to get started. allows the classification of each record and provides a tool for creation of a standardized plan, its a software program mandatory for AF managers and personell on how to store files, How many different sections are there in AFFRIMS The records manager is an important position that handles the creation, organization, and disposal of records. \hline % The table below is a list of primary SAORM and Agency Records Officer responsibilities. a. Where are National Archives and Records Administration (NARA) approved dispositions listed in? E. Records Liaison Coordinators are responsible for the following: (1) Coordinating requirements and implementation strategies that ensure their respective Science Center, office or program meet USGS, Department of the Interior and NARA requirements; (2) Creating or ensuring the creation of annual Files Maintenance and Disposition Plans and standard files organized by file codes by managers and employees (See SM 432.1, Files Management); (5) Coordinating and cooperating with their Mission Records Liaison Officers and the USGS RMP in the administration and implementation of requirements in the Centers, Offices, and programs regarding records management issues and solutions for their organizations. As the changes gradually occur with more information to be disseminated in the coming weeks, the records management duty still requires current records custodians to complete final tasks before the . )What is the purpose of the Files Maintenance and Disposition Plan? Records Management: Your Role and Responsibilities SF 135 is initiated regardless of media located in AFFRIMS in STAGING tab, Paper records must meet NARA approved requirements which are, records physically prepared paperclips, rubber bands removed <>/ExtGState<>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/Annots[ 15 0 R] /MediaBox[ 0 0 612 792] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> 4.) This publication applies to all civilian employees and uniformed members of the Regular Air Force, Air Force Reserve, Air National Guard, and government contractors who create or maintain Air Force records. Protect fouo pa and pii who ensures the base records manager role is filled The successful candidate will serve as a mid-level supervisor under the Chief Records Manager. The incumbent primarily operates at the strategic level to establish an agency records management programs vision, goals, and objectives in alignment with NARA and agency-specific strategic plans. Step 1- Capture Records Users, and RCs have access to AFRIMS. Reviews Agency directives, messages and forms before publication to ensure compliance with records management directives. /S/ Katherine M. McCulloch 06/28/19, ________________________________________________ _____________, Katherine M. McCulloch Date, 12201 Sunrise Valley Drive Reston, VA 20192, Office of Management and Budget (OMB) Circular A-130, Managing Information as a Strategic Resource Management of Federal Information Resources, 32 CFR 2002, Controlled Unclassified Information, Federal Continuity Directive 1, Federal Executive Branch National Continuity Program and Requirements, SM 431.3, Records Management Requirements and Electronic Mail and Instant Messages, SM 431.10, Information Collection Requirements, 5 U.S.C. CRM= Command response manager, 10. Calendar year - (dec 31) Browse over 1 million classes created by top students, professors, publishers, and experts. 5.) AFMAN=Management of records, Rc/CORs First step: *Capture records * gino santorio wedding; dana surveyed students in her class; how many hurricanes have hit st augustine fl The following statement have the form \rho or qqq. a) All Commanders x b) All Air Force personnel (military, civilian, contractors) c) Base Record Managers Effective Records Management provides preservation of the nation's history and decision making at all levels?
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